When writing a memo to e-mail, you should proofread the e-mail for:

• A. Amount of information in the report
• B. The likelihood that the report reader understands the incident
• C. Grammar, spelling, and punctuation
• D. Relating the correct emotional tone

Answer: (C)

Proofreading an email focuses on language accuracy and readability. Correct grammar ensures the sentences convey the intended meaning without structural errors. Proper spelling prevents confusion, and correct punctuation clarifies how ideas relate, adds necessary pauses, and avoids misreading. Together, these mechanics make the message clear, professional, and easy to understand, which is essential for effective communication. While considering how much information to include, whether the reader will understand the incident, or choosing an appropriate emotional tone are important in writing, proofreading specifically targets the written mechanics of the message to prevent miscommunication and uphold professionalism.